{"id":1006,"date":"2018-06-15T05:31:40","date_gmt":"2018-06-15T05:31:40","guid":{"rendered":"http:\/\/govinddas.com\/?p=1006"},"modified":"2018-06-13T06:12:17","modified_gmt":"2018-06-13T06:12:17","slug":"creating-shortcuts-files-google-drive","status":"publish","type":"post","link":"https:\/\/govinddas.com\/index.php\/creating-shortcuts-files-google-drive\/","title":{"rendered":"Creating shortcuts to files in google drive"},"content":{"rendered":"
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Google drive<\/a>\u00a0is the gateway tool to store, access and share files, photos and much more on the go. Working with docs and spreadsheets becomes easy and handy on your mobile devices itself, not binding you to the limits of your office and computer. However, at times working with so many documents and different folders may become difficult and confusing, especially when you have to deal with multiple people on multiple documents.<\/p>\n

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Suppose you have a file that you share with multiple people in multiple folders on your drive. And there comes a need to frequently access the most updated version of that file. Only if we have one master version of the file and its shortcuts distributed across folders, then managing it will become a lot more peaceful task.<\/p>\n

Assign one file to more than one folder in Google Drive<\/h3>\n

An unknown feature of Google Drive lets you add a file to multiple folder locations but only symbolically. The master file will remain at a specific folder where its shortcut links can be made to other folders.<\/p>\n

This obviously isn\u2019t copying, but this is\u00a0maintaining files at different locations without duplicating it<\/strong>. This comes very handy when you have updated one copy of it and all the instances of it get updated.<\/p>\n

Here\u2019s how you can create a shortcut or multiple instances of the same file:<\/strong><\/p>\n

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  1. Select any file or folder. You can also choose multiple files or folders by pressing Ctrl in Windows or Command key in Mac.<\/li>\n
  2. Now press \u2018Shift+Z\u2019 and you will see an \u2018Add to folder\u2019 pop-up.<\/li>\n
  3. Select the folder where you wish to create the reference of the selected files and folders, then click OK.<\/li>\n
  4. Done!! You\u2019ve neither copied nor moved files to that folder; you\u2019ve just created a link to the file.<\/li>\n<\/ol>\n

    To verify this method, right-click on the file and select\u00a0Get Link<\/em>. Now go to the copied location and get the link of that file too. Both the links will be same, indicating the file is same but just present at different locations.<\/p>\n

    \"Add<\/p>\n

    This feature is also useful when you have to create a copy of a folder but want to preserve space. Instead of duplicating it, you can create a reference copy with Shift+Z anytime.<\/p>\n

    Remember that these reference files share the same link, hence deleting the original will reflect in removal from other shared locations too.<\/div>\n

    How to properly delete these shortcuts<\/h3>\n

    Just right-click on the file\/folder and select \u2018View Details\u2019 option. From the right sidebar details panel, chose Details tab and you can see the list of folders where the particular document is assigned. Click on the cross to remove from these reference folders.<\/p>\n

    \"remove<\/p>\n

    Click cross[x] next to each folder name to remove the file from the Drive folder<\/p>\n<\/div>\n

    Alternatively, it looks like\u00a0Drive<\/a>\u00a0is using symbolic links of Unix to implement this feature. If you drag the shortcut file to the original folder, it should remove the link automatically. To view which one is the original, just right click on the file and select \u201cView Details\u201d option. It should show you the location of the original file.For some reason, Google has not included this option in right-click context menu. Perhaps it does not want users to get confused between this hidden \u2018Add To\u2019 option and \u2018Create a Copy\u2019 or \u2018Move To\u2019 option. But you can surely enjoy this neat trick anytime with just Shift+Z.<\/p>\n<\/div>\n

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    Google drive\u00a0is the gateway tool to store, access and share files, photos and much more on the go. Working with docs and spreadsheets becomes easy and handy on your mobile devices itself, not binding you to the limits of your office and computer. However, at times working with so many documents and different folders may become difficult and confusing, especially when you have to deal with multiple people on multiple documents. Suppose you have a file that you share with…<\/p>\n

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